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  • Full Time

  • Year Round

  • Construction & Trades

Job Title: Office Administrator

Location: Fernie, BC
Employment Type: Full-time
Company: Parastone Developments

Job Summary:

Parastone Developments Ltd. is a group of companies operating in hospitality, construction, and land development industries. Parastone Developments is seeking a detail-oriented and highly organized Office Manager to manage the day-to-day office operations, financial records and mid-level bookkeeping duties. This role will also provide part-time executive assistance to the General Manager (GM), ensuring smooth administrative and financial operations across it’s group of companies.

Key Responsibilities:

Office Administrator:

  • Oversee daily office operations to ensure smooth functioning of administrative processes.
  • Manage office supplies, inventory, and equipment, ensuring adequate resources are available.
  • Handle incoming communications such as emails, phone calls, and postal mail, and direct them appropriately.
  • Coordinate meetings, events, and travel arrangements for staff as required.
  • Maintain an organized filing system for physical and digital documents, contracts, and reports.
  • Assist in maintaining and improving office policies and procedures.

Bookkeeping:

  • Assist accounting department with accounts payable and receivable, ensuring accurate and timely financial processing. Ensure compliance with all relevant tax laws and regulations.
  • Maintain an organized filing system for physical and digital documents, contracts, and reports.
  • Assist accounting: reconcile bank statements and monitor company cash flow.
  • Assist accounting with the payroll processing for the group of companies.

 

Executive Assistance (General Manager):

  • Provide administrative support to the GM, including scheduling meetings, managing calendars, and preparing correspondence.
  • Handle sensitive information with discretion and confidentiality.
  • Assist in preparing reports, presentations, and other documentation for meetings.
  • Coordinate communication and ensure timely follow-up on tasks as directed by the GM.
  • Organize and manage travel arrangements, accommodation, and itineraries for the GM.

Qualifications:

  • Proven experience as an Office Manager, Bookkeeper, or similar role.
  • Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize work in a dynamic environment.
  • Experience providing executive-level administrative support is an asset.

Preferred Skills:

  • Familiarity with the hospitality, construction or land development industry.
  • Knowledge of payroll and tax regulations in British Columbia.
  • Experience in managing company-wide communications and office logistics.

Benefits:

  • Competitive salary based on experience.
  • Opportunities for professional development and career growth.
  • Company Benefits Package offered after probationary period.
  • Collaborative and dynamic work environment in the beautiful region of Fernie, BC.

Location

691 1st Ave, Fernie, V0B 1M0

Salary

$25 - $35/hr