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  • Full Time

  • Year Round

  • Real Estate & Property Management

Are you looking for a great work environment to utilize your diverse set of skills?

We are a boutique real estate office, located in Fernie, looking for an enthusiastic, professional person to fill our office administrator position. You will oversee our daily operations, support our team, and ensure our business runs smoothly and efficiently.

The successful candidate will have several years of office management experience, possess marketing and social media experience, and can manage multiple tasks in a highly accurate and organized fashion. Applicants should be natural leaders, enjoy a fast-paced work environment and have client care experience.

Key Responsibilities:

Listing and Sales Transaction Support
• Maintain all listing and sales files and documentation, ensuring compliance
• Provide ‘transactional’ support for the entire lifecycle of listings and sales
– Verify required documents are received and accurate
– Monitor milestones and deadlines
– Maintain transaction register
– Edit listings on MLS system
• Complete basic bookkeeping tasks, incl. cheque preparation and bank deposits
• Liaise with lawyers and agents as transactions progress
• Prepare and submit monthly brokerage transaction reports

Marketing and Social Media
• Coordinate design and production of features sheets for office window, brochure box, etc.
• Maintain PPT/video file for office LED billboard
• Maintain a strong presence on social media – Facebook and Instagram
• Create guidelines and schedule for social media content
• Coordinate print ad’s for local media publications

Office Administration
• Reception duties include receiving and sending mail, answering phones and front reception, basic cleaning/tidying and presentation of office
• Coordinate agents ‘Floor Schedule’
• Coordinate weekly staff meetings, incl. agendas and minutes
• Maintain office equipment and re-order supplies
• Network and computer support and updates
• Direct office procedures and manage administrative duties to ensure operations run smoothly
• Assistance for Managing Broker/Owner

Qualifications:
• Strong work ethic, with the ability to take initiative without direction/instructions
• Superior verbal and written communication skills
• Tech savvy, knowledgeable user of multiple software systems and social media applications, including:
MS Office Suite, Gmail, Outlook, Facebook, Instagram
• Ability to multitask with a high level of attention to detail and meet deadlines
• Commitment to delivering superior customer service
• A background in real estate is helpful but not required

Full-time
Start date: ASAP
Salary/Wage commensurate with experience

We thank all applicants for their interest. Only applicants to be interviewed will be contacted. All resumes will be kept confidential and remain on file for six months.

Location

362B 2nd Ave, Fernie, V0B1M0

Salary

Salary/Wage commensurate with experience